What is the Signature Circular?

Today, data belonging to individuals and institutions are spreading very quickly. This situation brings along the prevalence of document forgery and forged signatures. Although these seem like minor problems, they cause a lot of pain to individuals or institutions. Of course, there are solutions to avoid such problems. One of these remedies is the signature circular. In this article, we searched for detailed information about the signature circular and what you were wondering about.

What is the Signature Circular?

The signature circular is a document that enables the signatures of authorized persons in companies to gain an official dimension. The signature circular is frequently encountered in commercial contracts between companies. This document, called the signature circular, includes signature samples of the authorized persons in the company and this document can be used in any official institution.

These documents are prepared in order to prevent the copying, imitation and misuse of signatures. Signature circular is obtained from notary public branches. This transaction is completely legal and official. If we explain the signature circular with a simple definition; makes the signature unique and determines the legal activity authorizations. 

What is the Signature Circular and How to Get Signature Circular?

The signature circular makes the signature of a legal person official and original. This prevents the signature from being forged. The signature circular also determines the business authority of legal entities. The roles and responsibilities of individuals within the company become clear. This prevents going beyond the authority. 

Today , the situation of forging signatures is frequently encountered. Since the signatures express the permission and authority of the person, the signatories also have a direct responsibility. Thanks to this document, people who have signing authority are also secured. The signature circular both determines the work and jurisdiction of the person and prevents the imitation of his signature. The signature circular also aims to prevent unauthorized commercial activities on behalf of companies. 

Who Can Use the Signature Circular?

As we have just mentioned, the signature circular can be used by authorized persons of companies and persons authorized to sign. In some cases, it may be possible to transfer the signature authority to another person. In this case, a power of attorney must be obtained from a notary public. The person authorized to sign and the person giving the authorization must sign the power of attorney.

We have listed the documents required for this for you:

Passport photo of relevant persons 

Copy of identity card of the relevant persons 

Signature circular of authorized person 

Document with instructions of authorized persons

How to Get Signature Circular?

The signature circular can be obtained from the notary public for a certain fee. After the circular of signature is received, it must be present both in the notary public and in the person receiving the circular. We have listed below the documents required for the circular of signature application made at the notary public.

The person who will receive the signature circular;

Birth certificate 

One copy of identity card 

Tax sheet of the institution to which it is affiliated 

3 signatures to be taken from the trade registry gazette of the institution to which it is affiliated and from the authorized person 

Those who go to the relevant notary buildings with these documents can receive the signature circular in a short time if the process is positive. 

What is the Validity Period of the Signature Circular?

The circular of signature, which is notarized, is valid for only 3 years. At the end of 3 years, the relevant persons have to renew their signature circular by performing the same procedures again. Signature circular that is not renewed will be canceled and it will not be legal to use. In addition, in case of a change of persons acting as a legal person on behalf of the company, the circular of signature should also be changed. The newly appointed person must receive a new circular of signature. In case the company's board of directors changes, the signature circular must be renewed. 

Can the Signature Circular be extended indefinitely?

The circular of signature cannot be extended indefinitely like some official documents. The validity period is only 3 years, and at the end of 3 years, the relevant persons must re-apply to the notary public and have the circular. 

How Much Does the 2022 Signature Circular Cost?

The circular of signature document has been determined as 147 TL in 2022 . Persons who go to the notary with the necessary documents mentioned above can have a circular of signature for a fee of 147 TL. But this is only the fee paid to the notary public. In addition, photocopy, photograph, declaration fees are excluded. 

The price of a signature circular has been determined as 98 TL. However, due to the conditions, it is necessary to issue 2 circular of signature documents. One copy is in the possession of the legal entity, and the other copy must be in the notary. The price of one copy is determined as 98 TL, but half the price is taken from the second copy. This is 49 TL. For this reason, you pay a total of 147 TL. You can pay by credit card or cash at the notary public.

What is the Difference Between Signature Circular and Signature Declaration?

Signature circular and signature statement are two different documents that are confused with each other. Let us now examine the difference between these two documents.

Signature statements can be received by natural persons. In other words, even though you are not authorized in any company, you can apply and get a signature statement. However, you must be a legal person to receive a circular of signature. Non- legal persons cannot have a circular of signature.

Although the signature declaration cannot be used as a signature circular, its functions can be considered the same. The signature statement is used as an official attribute in both commercial and personal activities, just like the signature circular. 

Signature circular is one of the mandatory documents to be obtained when establishing a company. But there is no obligation to get the signature statement.

Can Signature Circular be Obtained via E-Government?

The circular of signature can only be obtained from the notary public. For this reason, it is not possible to apply for a circular of signature via e-government. It is impossible to get a signature circular from any online website or application. You can only receive this document in a physical environment. If you have a signature circular, you can inquire about the signature circular via e-government.